JIRA Admin Skill

Comprehensive administration tools for JIRA Cloud covering 8 major subsystems.

Risk Levels

Operation Risk Notes

List/get (any resource)

Read-only

Search users

Read-only

Check permissions

Read-only

Create project

Easily reversible (can delete)

Create group

Easily reversible (can delete)

Create permission/notification scheme

Can delete

Create issue type

Can delete

Update project settings !

Can be undone

Update permission scheme !

Can be modified

Enable/disable automation !

Can toggle back

Invoke automation rule !

Rule executes; effects vary

Add user to group/role !

Can remove

Remove user from group/role !

Can re-add

Assign scheme to project !

Can reassign

Archive project !

Can restore

Add/remove screen fields !

Can reverse

Delete issue type !!

Issues lose type

Delete group !!

Members lose group access

Delete permission scheme !!

Projects lose permissions

Delete project !!!

IRREVERSIBLE - all issues lost

Risk Legend: - Safe, read-only | ! Caution, modifiable | !! Warning, destructive but recoverable | !!! Danger, irreversible

CRITICAL: Project deletion is irreversible. Always use --dry-run when available.

What This Skill Does

8 Major Administration Areas:

Area Key Operations

Project Management Create, configure, archive, restore projects and categories

Automation Rules Discover, manage, invoke automation rules and templates

Permission Schemes Control who can do what across projects

Permission Diagnostics Check permissions, diagnose 403 errors

User & Group Management Find users, create groups, manage membership

Notification Schemes Configure who receives what notifications

Screen Management Control which fields appear in issue workflows

Issue Types & Schemes Define work item types and their availability

Workflow Management Explore and assign issue lifecycle workflows

Quick Navigation

In a hurry? Use these:

Common Tasks

• Setting up a new project - 7 steps

• Configuring team access - 4 steps

• Setting up notifications - 5 steps

Choose Your Task

• I want to do X, find the command - Quick decision tree

• I need command syntax - One-page cheat sheet

• I'm learning JIRA admin - Comprehensive best practices

• I need detailed guides - Per-subsystem deep dives

When to Use This Skill

Reach for this skill when you need to:

Setting up projects:

• Create new JIRA projects with appropriate templates

• Configure project settings (lead, default assignee, avatar)

• Archive inactive projects or restore deleted ones

• Organize projects with categories

Configuring access:

• Define who can view, create, or edit issues

• Create and manage permission schemes

• Assign schemes to projects

Diagnosing permission issues:

• Check which permissions you have on a project

• Identify why a 403 Forbidden error occurred

Automating work:

• List, enable, disable, or invoke automation rules

• Create rules from templates

• Manage rule states during bulk operations

Managing users:

• Search for users by name or email

• Create and manage groups

• Add/remove users from groups

Setting up notifications:

• Configure who gets notified about issue changes

• Create targeted notification schemes

• Minimize notification noise

Configuring screens:

• Add or remove fields from screens

• Discover project screen configurations

• Understand the 3-tier screen hierarchy

Organizing issue types:

• Create custom issue types

• Manage issue type schemes

• Assign schemes to projects

Managing workflows:

• View workflows and their transitions

• Assign workflow schemes to projects

• List and filter statuses

Available Commands

IMPORTANT: Always use the jira-as CLI. Never run Python scripts directly.

All commands support --help for full documentation.

Project Management

jira-as admin project list # List all projects jira-as admin project get PROJ # Get project details jira-as admin project create # Create a new project jira-as admin project update PROJ # Update project settings jira-as admin project delete PROJ # Delete a project jira-as admin project archive PROJ # Archive a project jira-as admin project restore PROJ # Restore archived project jira-as admin config get PROJ # Get project configuration jira-as admin category list # List project categories jira-as admin category create # Create a category jira-as admin category assign PROJ # Assign category to project

Automation Rules

jira-as admin automation list --project PROJ # List automation rules jira-as admin automation list --state enabled # Filter by state (enabled, disabled) jira-as admin automation list --project PROJ --state enabled # Combined filters jira-as admin automation get RULE_ID # Get rule details jira-as admin automation search --query "term" # Search automation rules jira-as admin automation enable RULE_ID # Enable a rule jira-as admin automation disable RULE_ID # Disable a rule jira-as admin automation toggle RULE_ID # Toggle rule enabled state jira-as admin automation invoke RULE_ID # Invoke manual rule jira-as admin automation-template list # List rule templates jira-as admin automation-template get TEMPLATE_ID # Get template details

Permission Schemes

jira-as admin permission-scheme list # List permission schemes jira-as admin permission-scheme get ID # Get scheme details jira-as admin permission-scheme create # Create new scheme jira-as admin permission-scheme assign # Assign scheme to project jira-as admin permission list # List available permissions

Permission Diagnostics

Check your permissions on a project

jira-as admin permission check --project DEMO

User & Group Management

User search with filtering options

jira-as admin user search "name" # Search for users by name or email jira-as admin user search "john" -g # Include group memberships in output (-g/--include-groups) jira-as admin user search "" -p PROJ -a # Find users assignable to project (-a/--assignable) jira-as admin user search "" --all # Include inactive users (--all, no short form) jira-as admin user search "" --all --max-results 100 # Limit results jira-as admin user get ACCOUNT_ID # Get user details

Group management

jira-as admin group list # List all groups jira-as admin group members GROUP_NAME # Get group members jira-as admin group create GROUP_NAME # Create a group jira-as admin group delete GROUP_NAME -y # Delete with confirmation (-y/--confirm) jira-as admin group delete GROUP_NAME --dry-run # Preview deletion jira-as admin group add-user GROUP_NAME --user EMAIL # Add user to group jira-as admin group remove-user GROUP_NAME --user EMAIL -y # Remove user (-y/--confirm)

Notification Schemes

jira-as admin notification-scheme list # List notification schemes jira-as admin notification-scheme get ID # Get scheme details jira-as admin notification-scheme create # Create new scheme jira-as admin notification add # Add notification to scheme jira-as admin notification remove # Remove notification

Screen Management

jira-as admin screen list # List screens jira-as admin screen get ID # Get screen details jira-as admin screen tabs ID # List screen tabs jira-as admin screen fields ID # Get fields on screen jira-as admin screen add-field SCREEN_ID FIELD_ID # Add field to screen jira-as admin screen remove-field SCREEN_ID FIELD_ID # Remove field from screen jira-as admin screen-scheme list # List screen schemes jira-as admin screen-scheme get SCHEME_ID # Get screen scheme details

Issue Types

jira-as admin issue-type list # List issue types jira-as admin issue-type get ID # Get issue type details jira-as admin issue-type create # Create issue type jira-as admin issue-type update ID # Update issue type jira-as admin issue-type delete ID # Delete issue type

Issue Type Schemes

jira-as admin issue-type-scheme list # List schemes jira-as admin issue-type-scheme get ID # Get scheme details jira-as admin issue-type-scheme create # Create new scheme jira-as admin issue-type-scheme assign # Assign to project jira-as admin issue-type-scheme project # Get project's scheme

Workflow Management

jira-as admin workflow list # List workflows jira-as admin workflow get --name "Name" # Get workflow details jira-as admin workflow search --query "term" # Search workflows jira-as admin workflow for-issue ISSUE_KEY # Get workflow for specific issue jira-as admin workflow-scheme list # List workflow schemes jira-as admin workflow-scheme get --id ID # Get scheme details jira-as admin workflow-scheme assign # Assign to project jira-as admin status list # List all statuses

Getting Started

30-Second Start

List all projects

jira-as admin project list

See project configuration

jira-as admin config get PROJ

Search for users

jira-as admin user search "john" --include-groups

Next Steps

• For detailed examples: See docs/subsystems/

• For step-by-step workflows: See docs/WORKFLOWS.md

• For command reference: See docs/QUICK-REFERENCE.md

• For best practices: See docs/BEST_PRACTICES.md

• To find the right script: See docs/DECISION-TREE.md

Common Patterns

Preview Before Changing

jira-as admin project delete PROJ --dry-run jira-as admin group delete GROUP_NAME --dry-run jira-as admin permission-scheme assign --project PROJ --scheme 10050 --dry-run

JSON Output for Scripting

jira-as admin project list --output json jira-as admin workflow get --name "Workflow" --output json

Profile Selection

Permission Requirements

Operation Required Permission

Project CRUD Administer Jira (global)

Permission Schemes Administer Jira (global)

Automation Rules Administer Jira or Project Admin

Notification Schemes Administer Jira (global)

Screen Management Administer Jira (global)

Issue Types Administer Jira (global)

Workflows (view) Administer Jira (global)

User/Group (write) Site Administration

User/Group (read) Browse Users and Groups

Common Errors

Error Solution

403 Forbidden Verify you have "Administer Jira" permission

404 Not Found Check project key, scheme ID, or resource spelling

409 Conflict Resource exists - choose different name/key

400 Bad Request Validate input format (see script --help)

Troubleshooting

Diagnose 403 Forbidden Errors

Check what permissions you have on a project

jira-as admin permission check --project DEMO

Verify Permissions

jira-as admin user search "your.name" --include-groups jira-as admin project list --type software

Check Configuration

jira-as admin config get PROJ --show-schemes jira-as admin issue-type-scheme project --project-id 10000

Debug Scheme Assignments

jira-as admin permission-scheme get 10000 --show-projects jira-as admin workflow-scheme get --id 10100 --show-projects

Template Files

JSON templates for common operations are available in assets/templates/ :

Template Purpose

notification_scheme_minimal.json

Minimal notifications

notification_scheme_basic.json

Common event-recipient mappings

notification_scheme_comprehensive.json

Full notifications

Subsystem Guides

Detailed documentation for each administration area:

Guide Content

project-management-guide.md Projects, categories, configuration

automation-rules-guide.md Rules, templates, state management

permission-schemes-guide.md Permissions, grants, assignment

user-group-guide.md Users, groups, membership

notification-schemes-guide.md Events, recipients, schemes

screen-management-guide.md Screens, tabs, fields

issue-types-guide.md Issue type CRUD

issue-type-schemes-guide.md Scheme management

workflow-management-guide.md Workflows, statuses, schemes

Related Skills

This skill works well in combination with:

Skill Use Case

jira-issue Core issue CRUD operations (uses projects created here)

jira-lifecycle Workflow transitions (uses workflows configured here)

jira-fields Custom field discovery (integrates with screens)

jira-agile Sprint and board management (uses projects created here)

jira-jsm Service desk configuration (requires JSM projects)

jira-bulk Bulk operations (uses permission schemes)

jira-search JQL queries (uses issue types configured here)

jira-ops Cache management (optimizes admin operations)

Best Practices

For comprehensive guidance on JIRA administration, see docs/BEST_PRACTICES.md, which covers:

• Project naming conventions and lifecycle management

• Permission scheme design patterns

• Automation rule design principles

• Notification scheme optimization

• Screen management hierarchy

• Issue type and scheme strategies

• Workflow discovery and assignment

• Security considerations

• Performance optimization

• Common pitfalls and solutions

Documentation Structure

jira-admin/ ├── SKILL.md # This file - skill overview (discovery) ├── docs/ │ ├── BEST_PRACTICES.md # Comprehensive best practices │ ├── DECISION-TREE.md # Find the right command │ ├── WORKFLOWS.md # Step-by-step workflows │ ├── QUICK-REFERENCE.md # Command syntax reference │ ├── VOODOO_CONSTANTS.md # Field IDs, event IDs, constants │ └── subsystems/ # Detailed per-area guides │ ├── project-management-guide.md │ ├── automation-rules-guide.md │ ├── permission-schemes-guide.md │ ├── user-group-guide.md │ ├── notification-schemes-guide.md │ ├── screen-management-guide.md │ ├── issue-types-guide.md │ ├── issue-type-schemes-guide.md │ └── workflow-management-guide.md └── assets/templates/ # JSON templates