Meeting Notes — Format and Archive to Team Yuque

Take raw meeting information from the user, format it into a standard meeting notes template, and create a document in the team's Yuque knowledge base.

When to Use

• User shares meeting content and wants it saved to the team's Yuque

• User says "帮我整理会议纪要到团队库", "save meeting notes to group repo", "把会议记录存到团队知识库"

• User pastes unstructured meeting notes and wants them formatted and saved to group repo

Required MCP Tools

All tools are from the yuque-mcp server:

• yuque_list_repos — List group knowledge bases to find the target repo

• yuque_create_doc — Create the meeting notes document

Workflow

Step 1: Gather Meeting Information

Extract or ask for the following from the user's input:

Field Required Example

会议主题 (Topic) Yes "Q1 产品规划评审"

会议日期 (Date) Yes (default: today) "2024-01-15"

会议时间 (Time) No "14:00-15:30"

参会人员 (Attendees) Yes "张三、李四、王五"

主持人 (Host) No "张三"

记录人 (Recorder) No "AI 助手"

团队标识 (Group login) Yes "my-team"

If the user provides raw/unstructured content, extract these fields from context. If critical fields are missing (topic, attendees), ask the user.

If the user hasn't specified a group login, ask: "请告诉我团队的语雀团队标识（group login），我来把会议纪要存到团队知识库。"

Step 2: Structure the Content

Organize the meeting content into these sections:

• 议题 (Agenda Items) — What was discussed

• 讨论要点 (Discussion Points) — Key arguments, opinions, data shared

• 决议 (Decisions) — What was decided

• 待办事项 (Action Items) — Who does what by when

• 备注 (Notes) — Anything else worth recording

For each action item, ensure it has:

• 负责人 (Owner): Who is responsible

• 截止日期 (Deadline): When it's due

• 具体内容 (Description): What needs to be done

Step 3: Format the Document

Use this template:

会议纪要：[会议主题]

📋 议题

1. [议题 1]
2. [议题 2]
3. [议题 3]

💬 讨论要点

议题 1：[标题]

• [要点 1]
• [要点 2]
• [要点 3]

议题 2：[标题]

• [要点 1]
• [要点 2]

✅ 决议

1. [决议 1]
   • 说明：[补充细节]
2. [决议 2]
   • 说明：[补充细节]

📌 待办事项

📝 备注

• [其他需要记录的内容]

本纪要由 AI 助手整理，如有遗漏请补充。

Step 4: Find Team Repository

List the team's knowledge bases:

Tool: yuque_list_repos Parameters: login: "<group_login>" type: "group"

If the user hasn't specified a repo:

• List available group repos and ask the user to pick one

• If there's an obvious "会议纪要" or "Meeting Notes" repo, suggest it

• If the user says "就放那个会议的库", match by name

Step 5: Create the Document

Tool: yuque_create_doc Parameters: repo_id: "<namespace>" # e.g., "my-team/meeting-notes" title: "会议纪要：[主题] - YYYY-MM-DD" body: "<formatted markdown content>" format: "markdown"

Step 6: Confirm to User

After creation, respond with:

✅ 会议纪要已创建！

📄 会议纪要：主题 - 日期 📚 已归档到：「团队知识库名称」

摘要

• 共讨论 X 个议题
• 形成 X 项决议
• 产生 X 个待办事项

Guidelines

• Default to Chinese for the document content

• Use emoji sparingly in section headers for visual scanning — as shown in the template

• Keep the document well-structured; prefer tables for action items

• If the user provides audio transcription, clean up filler words and organize by topic

• Preserve the user's original wording for decisions and action items — don't paraphrase important commitments

• This skill saves to group repos — for personal repos, use the meeting-notes skill in the yuque-personal plugin

Error Handling

Situation Action

User provides very little info Ask for at least: topic, attendees, key decisions

yuque_list_repos returns empty Ask user to verify group login and group Token

yuque_create_doc fails (403) Tell user they may lack write permission; check group Token scope

yuque_create_doc fails (other) Show error, suggest user check yuque-mcp connection

No clear action items Still create the doc, note "本次会议无明确待办事项"

Group login not provided Ask user for the team's group login

Team Token not configured Inform user that group repos require a team-level Token